Institutional Cutover Playbook • Concierge Staging

One Migration Playbook forCanvas, Blackboard, and Moodle.

Bulk student roster import is live today via our REST API. Course content, question banks, and the cutover schedule are founder-led during pilot staging — your faculty in a working session with our core team, your legacy export as ground truth. Zero migration SOW fees, zero surprise renewal spikes.

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Migration SOW Fees

Concierge staging included with enterprise agreements

100%

Roster Ingestion

Programmatic bulk import with conflict deduplication

1 Course

Parallel Staging Run

Dual-run pilot before full academic cutover

Founders

Direct On-Call Support

Founding engineers on shared on-call during cutover

Transparency by Design

What is Programmatic vs What is Founder-Led

We define exactly which components run through high-speed automation and where our founding engineers work directly with your academic technology team.

Automated Infrastructure (Live Today)

GA Endpoints

Bulk Student Roster Ingestion

REST API GA

Programmatic high-speed ingest via our tenant-scoped REST API (`/v1/roster/import`). Handles 50,000+ student records with deterministic email deduplication and enrollment tagging.

Isolated Tenant Schema Provisioning

PostgreSQL RLS

Automated deployment of your dedicated PostgreSQL schema with Row-Level Security kernel boundaries, custom subdomain, and administrative API credentials on app.cognaxa.genfinish.com.

Hardware & App 2FA (TOTP)

Zero Add-On Fees

Enterprise multi-factor authentication enforced from first login. Supports Google Authenticator, Microsoft Authenticator, and hardware tokens with zero add-on costs.

Native WebAssembly AI Proctoring

In-Browser WASM

Face presence verification, tab blur sandboxing, and monotonic server exam timers initialized instantly — zero separate vendor signups or invasive third-party desktop installers.

Ongoing SIS & Warehouse Synchronization

SSE & Webhooks

Real-time telemetry streams (SSE) and tenant-scoped REST endpoints for continuous gradebook, roster, and attempt exports to Snowflake, BigQuery, or Banner.

Founder-Led Staging (Concierge)

White-Glove Pilot

Course Hierarchy & Content Rebuild

Concierge Kickoff

Modules, lessons, video uploads, and assignment rubrics are rebuilt directly in Cognaxa alongside your faculty. Bring your Canvas `.imscc`, Blackboard `.zip`, or Moodle `.mbz` — we work through it page by page.

Question Bank & Quiz Difficulty Calibration

Academic Calibration

Question pools are re-baselined into Cognaxa with your instructional designers. This ensures sectional timers, random pools, and question variations run with zero formatting corruption.

Historical Gradebook Archive Strategy

Audit Integrity

Your legacy LMS gradebook is preserved as a verified read-only archive for audit compliance. Cognaxa takes over as the official system of record from the live cutover forward.

Cutover Scoping & Shared Finals On-Call

Founder Dedicated

A founding engineer is present during kickoff, staging dry-runs, and your first live finals exam window. No junior account managers, no outsourced tier-1 help desks.

Systematic Implementation

Three Predictable Phases, Scoped to Your Calendar

The phase structure remains rock-solid for every university — durations adapt to your exam schedule and faculty readiness.

Phase 1Week 1–2

Pre-flight Architecture Audit

Syllabus alignment and environment scoping with founding engineers.

Founder kickoff with your CIO/Academic Technology lead

Identify 1–3 pilot courses for parallel staging run

Export legacy course archives (Canvas .imscc, Blackboard .zip, Moodle .mbz)

Export active student and faculty rosters (CSV or SIS dump)

Establish SSO posture (Google Workspace / Microsoft Entra ID OIDC)

Milestone sign-off required

Phase 2Week 3–5

Staging & Course Rebuild

Bulk ingestion and concierge faculty course reconstruction.

Automated bulk roster import via REST API into isolated tenant schema

Founder-led course rebuild using legacy export packages as ground truth

Calibration of question banks, sectional timers, and AI rubrics

Pilot faculty group conducts one full proctored midterm in staging

Milestone sign-off required

Phase 3Week 6+

Production Cutover & Support

Seamless cutover timed to your academic break.

90-minute faculty walkthrough with role-specific runbooks

Parallel cutover execution — legacy LMS kept in read-only archive mode

Founding engineer on shared on-call during your first peak finals window

Post-cutover audit report: telemetry logs, student feedback, and SLA review

Milestone sign-off required

Direct Engineering Answers

Migration & Cutover FAQ

Everything your academic committee and IT architects need to know before kickoff.

Can Cognaxa import Canvas .imscc, Blackboard .zip, or Moodle .mbz files directly?

We work directly with your `.imscc`, `.zip`, or `.mbz` export archives during the pilot staging phase. Rather than relying on a brittle "one-click converter" that frequently corrupts complex quiz formulas and rubric weights, a Cognaxa founding engineer pairs with your instructional designers to rebuild and verify your course structure with 100% accuracy.

What happens to our historical student attempts and GPA records?

For accreditation and institutional audit integrity, we strongly recommend freezing your legacy LMS instance as a read-only historical archive. Cognaxa acts as the authoritative system of record from your agreed cutover date forward. This guarantees historical audit trails remain tamper-proof.

How long does an institutional migration typically take?

Timelines are calibrated directly against your academic calendar (typically executed between semesters or over summer terms). A standard parallel staging pilot takes 4 to 6 weeks, allowing faculty to test one full proctored cycle before flipping the production switch.

Do you charge a separate professional services or migration fee?

No. Concierge staging, bulk roster import engineering, and founder-led course rebuilds are included as standard commitments in our enterprise institutional agreements. There are no surprise migration SOWs or per-course conversion charges.

How do faculty and students adapt to the new interface?

Cognaxa’s user experience is designed around standard academic mental models (hierarchical modules, sectional quizzes, speed-grading rubrics). Faculty onboarding requires a single 90-minute session, supported by comprehensive per-role documentation.

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